Approve, Sign, and Seal | Smarter, Faster, Secure.

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Secure, Compliant, and Efficient HR Document Management

From recruitment to retirement, M SIGN empowers HR teams to digitally sign, seal, and securely deliver critical employee documents. Accelerate onboarding, protect sensitive information, and ensure compliance with every HR interaction.

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Why HR Teams Choose M SIGN

M SIGN strengthens HR operations by reducing manual work, protecting employee data, and supporting compliance across the entire employee lifecycle.

Faster Hiring and Onboarding

Digitally manage offer letters, contracts, and new hire documentation to accelerate recruitment while ensuring consistency.

Confident Compliance

Seal HR records and policies with tamper proof protection, ensuring documents meet legal and regulatory requirements.

Employee Trust and Engagement

Securely deliver policies, contracts, and communications while maintaining your organisation’s brand, reinforcing confidence and professionalism.

Digitise Every Step of the Employee Lifecycle

M SIGN simplifies HR processes by replacing manual paperwork with secure, trackable workflows from onboarding to offboarding.

Employee Exit and Clearance

Ensure smooth offboarding with signed clearance forms, final settlements, and compliance tracking.

Onboarding Documentation

Simplify the collection of ID documents, tax forms, and policy acknowledgements with verified digital signatures.

Policy Acknowledgement and Consent

Distribute HR policies, NDAs, and compliance disclosures with tamper proof seals and employee verification.

Performance and Appraisal Forms

Digitally manage review cycles and appraisal acknowledgements with secure confirmation and archiving.

Recruitment and Offer Letters

Issue and sign employment contracts and offer letters with proof of delivery and audit ready records.

Contract Amendments and HR Agreements

Handle promotions, role changes, or consultancy contracts with secure digital seals and signatures.

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Protect Employee Records with Confidence

Confidentiality and compliance are critical in HR. M SIGN secures every employee interaction with tamper evident sealing, verified delivery, and complete audit trails.

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Modules for HR Departments

Equip HR teams with tools that support secure, compliant, and efficient management of employee records and processes.

Certified Approvals

Streamline internal reviews and approvals with configurable workflows that are secure, auditable, and can easily be reused.

Document Sealing

Protect every issued document with digital seals that guarantee document authenticity, prevent tampering, and confirm the source of origin.

Enterprise eSignatures

Enable legally binding signatures with full audit trails, timestamps, and identity verification for total compliance and accountability.

Secure Delivery

Send documents to verified recipients, maintaining full control with proof of integrity, delivery, and receipt. every time.

Secure Archive

Store, search, and manage Sealed or Signed documents in a controlled, encrypted repository with full audit history and access control.

Verification Portal

Enable stakeholders to instantly confirm the authenticity of any sealed or signed document through a secure online portal.

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Your Brand. Your Employees. Your Trust.

Customise M SIGN with your organisation’s branding, domain, and certificates to ensure all HR communications reflect your identity and build trust with employees.

Preserve:
your identity by using
your own web and email domain.
Protect:
your identity with unique
verifiable electronic certificates.
Promote:
your identity with your own
custom branding.
Promote:
your identity with your own
custom branding.
Preserve:
your identity by using
your own web and email domain.
Protect:
your identity with unique
verifiable electronic certificates.
Promote:
your identity with your own
custom branding.
Works With Your HR and Business Systems

Integrate seamlessly with HRMS, payroll, or ERP platforms, alongside Microsoft 365, SharePoint, and Google Workspace.

Learn more about M SIGN integrations